Vendors Apply We're always looking for new Vendors with fresh, new, and special products to add to our group of family and friends that offer island-style and tropical themed products and services.
If you're interested in selling crafts, merchandise or food, or offering a service at the 8th Annual summertime event, please fill out and submit an application listed below: Food Trucks and Vendors with generators are welcome to sell at this event. (No open-flames or petroleum gas will be allowed outdoors.) No applications accepted after May 15, 2020. ● Vendor Application (download)
Hawaii - Samoa - Tonga - Tahiti - Cook Islands - New Zealand
Celebration in the City...Polynesian-Style!
SINGLE 10' x 10'
DOUBLE 10' x 20'
Information and Services (NO SALES)
Information and Services
$100 (per Table OR Chair)
Merchandise (NO Food and Drinks)
Merchandise AND/OR Packaged Food and Drinks
Food AND/OR Drinks (Prepared on-site)
RETURNING VENDOR FROM ANY PAST EVENT
SUBTRACT (-) $50
SUBTRACT (-) $50
APPLICATION AND TOTAL AMOUNT DUE BEFORE MAY 15, 2020
NUMBER OF ATTENDEES: ALOHA POLY FEST continues to grow every year. It’s predicted that a couple of thousand people will come and go throughout the day, including heavy foot traffic from locals and many tourists.
NUMBER OF VENDORS: Approximately 30 spaces will be available for all Vendors.
ADVERTISING: Posters, flyers and postcards will be handed out at other events, posted in different community businesses, and listed on various social media platforms. In 2018 ALOHA POLY FEST was awarded a "Certificate of Recognition" by Senator Scott Weiner and Assemblyman David Chu on behalf of the State of California. 2017 the event was featured as the story "Aloha comes to the Bay Area" in the San Francisco Chronicle newspaper. 2016 The event appeared as "Tops weekend events in SF" on Channel 7 ABC News. We plan to have more media exposure this year. Help spread the news!
VENUE: Marina Green West (aka Little Marina Green Picnic Area), located at 3650 Yacht Rd. (intersection of Mason St. & Marina Blvd.) in San Francisco, California, is the location for this summer’s event. This large, grassy field along the water’s edge, next to the Marina Yacht Harbor, sits in one of the City’s best, upscale neighborhood that attracts many visitors.
RENT: Space fees are listed on the "Vendor Application". SF Public Health fees are included in all Food Vendor Spaces. No Drinks may be sold by any participating Vendor, unless approved by us.
Space is limited and will be assigned according to date and type of merchandise or service being offered. Up until the night before the event or upon check-in at the event, you’ll receive the space assigned to you, check-in details, and receipt of payment. Sharing booths with another Vendor is not allowed unless pre-authorized by us.Absolutely no subleasing of any booth is allowed.
Trash and Recycle bins will be on-site. DO NOT use these to throw away any large items or packaging (such as boxes, paper…). These are strictly for the public’s use for trash from food and drinks. Vendors that violate this rule will be fined $50.
BOOTH SIZES: "Single space" allows room for one 10'x10' setup. "Double space" allows room for one 10'x20' setup. There may be a little extra room to extend beyond all spaces. All Food Vendors must have their own hot water to wash hands that is separate from their own dish washing station. Cold tap water is available onsite. NO electricity will be provided. Small generators are acceptable.
EQUIPMENT: You must bring your own canopy tent, structure walls, tables, chairs and other equipment needed to operate your business. DO NOT use nails, screws, glue or anything other than blue tape and rope to hang things from the walls, plants or trees on the premises. DO NOT stake anything into the ground. Open flames, candles, sparklers, balloons, fog machines, and smoke are NOT ALLOWED. Generators ARE NOT ALLOWED on grass without being placed on wooden boards.
PAYMENT: All Checks and Money Orders are accepted, made payable to "Charles Hamer" with "Aloha Poly Fest 2020" on the Reference Memo line OR you can pay online through www.Venmo.com @Charles-Hamer. After your application and payment is received you'll receive an email that confirms we did. If your application is not accepted, your payment will be returned by mail before the event, along with the reason that we did not accept your application. You'll be assessed a $50 fee if your check is returned by any financial institution for any reason. DUE DATE: Applications and payments are accepted until May 15, 2020.
SETUP & BREAKDOWN: Setup time on Saturday, June 27, 2020, is from 9am to 11am. Breakdown time is allowed at 4:30 pm to be completely vacated by 6pm. Make sure to bring a handcart to transport things to and from your space from the parking lot or street curb. The event is open to the public beginning at 10am. Live Entertainment begins at 12pm.
PARKING: ALL DAY FREE PARKING is available anywhere in or out of the parking lot and surrounding area. Be careful to read street signs for restricted hours. NO PARKING IS ALLOWED on the right side of Yacht Road (same side as Public Restrooms).
SECURITY: San Francisco Recreation & Parks Ranger and possibly San Francisco Sheriff’s Department will be on the grounds during the event.
INSURANCE, LICENSES & PERMITS: We have event insurance that covers property damage and bodily injury only. We recommend, but not require, that you have your own liability insurance. You MUST possess a valid California Business Seller’s Permit or Non-Profit certificate in order to rent a Vendor space at ALOHA POLY FEST. Please make sure to include a copy with your “Vendor Application”. Vendors who sell only one time per year in California may obtain a “Temporary Business Seller’s Permit” by visiting www.taxes.ca.gov. You are solely responsible for collecting and filing your own taxes. Food Vendors must also submit to us the “Temporary Food Facility Concessionaire Application” (www.alohapolyfest.com/tff_application.pdf) OR“Mobile Food Facility Concessionaire Application” (www.alohapolyfest.com/mff_application.pdf) along with the “Vendor Application” and “Vendor Agreement”.
CANCELLATION: Full refund is available if the event is cancelled for any reason before the scheduled event date. If the event is cancelled for any reason, you'll receive a full refund whether or not you cancel up to the day of the event. Otherwise, you'll receive a full refund if you cancel in writing up to 30 days before the event OR Half refund if you cancel in writing up to 15 days before the event. No refund will be available if you cancel in writing less than 15 days before the event. No refund will be available if you don’t show up, or are removed due to any violation of the rules and regulations outlined above.