VENDORS

We're always looking for Vendors with fresh, new, and special products to add to our group of family and friends that offer island-style and tropical themed products and services. Without participation from Vendors to help offset event expenses, this event would not be possible.

DATE/TIME:

Sunday, October 15, 2023 – 9:00 am to 8:00 pm.

VENUE:

San Francisco County Fair Building, 1199 9th Ave, San Francisco, California.

RENT:

Space fees are listed above and on the "Vendor Application". NO Bottled and canned drinks may be sold without our approval. Sharing booths with another Vendor is not allowed unless pre-authorized by us. Absolutely no subleasing of any booth is allowed.

6'x2' SPACE includes one 6' Table and one Chair

    (Nothing except chair allowed off or outside of table)
    • Retail Merchandise = $100
    • Packaged Food & Drinks = $150 (includes Health Permit)

• Retail Merchandise WITH Packaged Food/Drinks = $175 (includes Health Permit)

10'x10' SPACE includes one 6' Table and two Chairs

    • Activity, Information, and Service Provider (NO Sales activity) = $0 (We may compensate for activities supplies)
    • Retail Merchandise = $250
    • Packaged Food & Drinks = $300 (includes Health Permit)

• Retail Merchandise WITH Packaged Food/Drinks = $325 (includes Health Permit)

10'x20' SPACE includes two 6' Tables and two Chairs

    • Activity, Information, Service Provider (NO Sales activity) = $0 (We may compensate for activities supplies)
    • Retail Merchandise = $450
    • Packaged Food & Drinks = $450 (includes Health Permit)

• Retail Merchandise WITH Packaged Food/Drinks = $450 (includes Health Permit)

FOOD/DRINKS

CART (Up to 10' x 10' Space)
• Food/Drinks prepared onsite = $350 (includes Health permit)

FOOD/DRINKS TRUCK

(Up to 10' x 30' Space)
• Food/Drinks prepared onsite = $400 (includes Health permit)

Up until the night before the event OR upon check-in at the event you’ll receive the space assigned to you, check-in details, and receipt of payment. Sharing booths with another Vendor is not allowed unless pre-authorized by us. Absolutely no subleasing of any booth is allowed.

DUE DATE:

Applications and payments are accepted until September 30, 2023.

PAYMENT:

All Checks and Money Orders are accepted, made payable to "Charles Hamer" with "Aloha Poly Fest 2023" on the Reference Memo line OR pay online at www.Venmo.com (@PolyGiftHut) OR www.PayPal.com (sales@polynesiangifthut.com).

After your application and payment is received, you'll receive an email confirmation from us. If your application is not accepted, your payment will be returned before the event, along with the reason that we did not accept your application. You'll be assessed a $50 fee if your check is returned by any financial institution for any reason.

CONTACT:

Charles Hamer (aka Uncle Charlie) is the contact for Vendors. Call or text 415.374.3553 OR email admin@alohapolyfest.com.

NUMBER OF ATTENDEES:

We can't predict the amount of people that will come and go throughout the day.

NUMBER OF VENDORS:

We can't predict how many Vendors will apply. Please check back close to the event date.

ADVERTISING:

Announcements will be made in print, on local broadcasts, and on various social media platforms.

EQUIPMENT:

Vendor Space include table(s) and chair(s). Extra tables are available for rent. Electricity is available in some locations. You may bring other things needed to operate your business such as canopy tent frame (without Top cover OR side walls), structure/grid walls, tables, and chairs. DO NOT use nails, screws, glue or anything other than blue tape and rope to hang things from the walls or other property on the premises. Open flames, candles, sparklers, balloons, fog machines, smoke, and generators are NOT ALLOWED.

SETUP & BREAKDOWN:

Setup time on Sunday, October 15, 2023, is from 9:00 am to 11:00 am. Breakdown time is allowed at 4:30 pm to be completely vacated by 8:00 pm (NO EXCEPTIONS). We advise you to bring a handcart to move things to and from your vehicle. You may temporarily park in the Loading Lot in back of the Venue only to drop off things to move to your Vendor Space. Please move quickly and DO NOT leave your vehicle parked in the Loading Lot while setting up things at your Vendor Space. Vehicles parked in the Loading Lot more than an hour may be ticket or towed at the owner’s expense. Empty spaces are needed for Entertainers who will come and go throughout the day.

PARKING:

FREE street parking is available as well as paid parking nearby at Music Concourse Garage in Golden Gate Park.

GARBAGE:

Trash and Recycle bins will be onsite. DO NOT throw away any large items or packaging (such as boxes, paper…) in these bins. These are mainly for trash from food and drinks. Violators will be pay $50.

SECURITY:

San Francisco Department of Recreation & Parks Patrol will monitor the event.

INSURANCE, LICENSES & PERMITS:

We have event insurance that covers property damage and bodily injury only. We recommend, but don’t require that you have your own event insurance.

All Vendors MUST possess a valid California Business Seller’s Permit or Non-Profit certificate to rent a Vendor space at ALOHA POLY FEST. Vendors who sell only one time per year in California may obtain a “Temporary Business Seller’s Permit” by visiting www.taxes.ca.gov. You are solely responsible for collecting and filing your own taxes.

All Food/Drinks Vendors are required to have a Health permit from the City and County of San Francisco. Check here to review the guidelines from City & County of San Francisco Department of Public Health (https://www.sfdph.org/dph/eh/food/permits/permitspecevents.asp). Permit Fees are included on the “Vendor Application”.

CANCELLATION:

Full refund is available if the event is cancelled for any reason before the scheduled event date. Full refund if cancelled by request up to five days before the event. No refund will be issued for “No-Show” with no request to cancel.